Legal Records Clerk IV - Solicitor - Solicitor's Office

General Statement of Job

Under limited supervision, must be mentally and physically capable of performing a variety of complex administrative, secretarial and clerical duties in order to ensure effective and efficient office operations. Provides assistance to department management, co-workers and the general public as required. Assists in supervising clerical personnel. Reports to the Solicitor.

Specific Duties and Responsibilities

Assists department director, assistant solicitors and other staff members by performing a variety of secretarial and clerical duties, which may include but are not limited to composing and/or preparing reports and correspondence, performing physical and electronic dictation and transcription, researching and compiling data, scheduling meetings and maintaining calendars, maintaining computer record-keeping operations, reviewing financial records, establishing and maintaining filing systems, making travel arrangements, etc.

Types, copies, files and mails various routine and confidential letters of correspondence, reports and official legal documents.

Performs computer data entry to record and retrieve information.

Anticipates and prepares materials needed by assistant solicitors for conferences, meetings, correspondence, etc.

Answers the telephone; provides accurate information to callers and/or forwards calls to appropriate staff person. Greets office visitors and performs customer/public service duties as required.

Assists in supervising and training subordinate clerical personnel, interns and volunteers; supervisory duties include instructing, assigning and reviewing work of others; maintaining standards and coordinating activities.

Receives, reviews, prepares and/or submits a variety of documents, which may include department records, logs, routine reports, applications, travel forms, meeting minutes, spreadsheets, documents, schedules, attendance records, legal documents, memos, correspondence, etc.

Operates a variety of equipment, which may include a computer, printer, typewriter, copier, fax machine, telephone, tape recorder, dictaphone, calculator, microfilm reader/printer, etc.

Performs under pressure and exhibit ability to change and perform tasks seamlessly.

May be required to specialize in one area (i.e. Estreatments, expungements, forfeitures, or Family Court) in addition to daily duties.

May have overall responsibility of a number of complex and varied legal processes involved with case management.

Have the ability to explain General Sessions, Family Court and criminal court procedures to the public and attorneys as requested. Offer advice and assistance where appropriate.

Interacts and communicates with departmental supervisors and employees, County department directors and employees, sales representatives, County officials, government agencies, various outside organizations and professionals, and the general public.

Additional Job Functions

Performs related duties as required.

Minimum Training and Experience

Requires a vocational/technical diploma in secretarial science or related field supplemented by three to five years of administrative experience, or an equivalent combination of education, training and experience that provides the required knowledge, skills and abilities. Must be proficient in data entry and accurate document generation.

Applications will be taken until filled***

Minimum Hourly Rate: DOQ

Applications are accepted through the Florence County Human Resources office, located at 180 N. Irby Street, Room 605, Florence,SC 29501 (843) 665-3054. Outside of Florence County please contact our office for an application.

Florence County is an Equal Opportunity Employer, M/F/H/V.
Download and review the County’s Policy on Non-Discrimination